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OSHA electronic injury reporting

image Joann Natarajan, Compliance Assistance Specialist, OSHA, Austin, TX

AUSTIN - In 2017, OSHA began collecting OSHA 300A data from employers that are required to maintain the OSHA injury illness log and have 20 or more employees. Employers in certain NAICS codes who must submit data electronically are listed here: https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html




    OSHA is currently accepting OSHA 300A submissions for calendar year 2018 data.  March 2, 2019, is the deadline for electronically reporting your OSHA Form 300A data for calendar year 2018. OSHA began collecting electronic submissions on January 2, 2019.
    OSHA is only accepting the OSHA 300A Summary of Occupational injury and Illnesses data.  OSHA is not collecting the OSHA 300 log data or the OSHA 301 data, as was initially proposed in the changes to the recordkeeping rule in 2016.
    OSHA has published a Notice of Proposed Rulemaking (NPRM) to amend its recordkeeping regulation to remove the requirement to electronically submit to OSHA information from the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and OSHA Form 301 (Injury and Illness Incident Report
    The online reporting injury tracking application can be accessed on the OSHA website at: https://www.osha.gov/injuryreporting/
    OSHA requires employers with more than 10 workers in certain industries to maintain the OSHA 300 injury and illness log and record their occupational injuries and illnesses.  At the end of the calendar year, employers total the columns on the OSHA 300 and prepare the summary form, the OSHA 300A.  The OSHA 300A form does not include the injured worker’s names, but does include the total number of cases, the total number of days away and restricted days, and the total hours worked by all employees.  The records must be maintained at the worksite for at least five years. Each February 1st to April 30th, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives.
    OSHA has downloadable versions of the OSHA recordkeeping forms at: https://www.osha.gov/recordkeeping/RKforms.html
    If an employer is unsure whether an injury meets the criteria for entry on the OSHA 300 log, a handy web application was developed to walk employers through the process:

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