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OSHA - Electronic submission of injury and illness records to OSHA launched August 1

image Joann Natarajan, Compliance Assistance Specialist, OSHA, Austin, TX

AUSTIN - The Occupational Safety and Health Administration launched on Aug. 1, 2017, the Injury Tracking Application (ITA). The Web-based form allows employers to electronically submit required injury and illness data from their completed 2016 OSHA Form 300A. The application will be accessible from the ITA webpage at https://www.osha.gov/injuryreporting/ita/.




    Last month, OSHA published a notice to extend the deadline for submitting 2016 Form 300A to Dec. 1, 2017, to allow affected entities sufficient time to familiarize themselves with the electronic reporting system, and to provide the new administration an opportunity to review the new electronic reporting requirements prior to their implementation.  Employers have from August 1st to December 1st 2017 to submit their OSHA 300A data in the online system.
    Employers who are required to submit data online are those employers that are already required to maintain the OSHA 300 occupational injury and illness log, and have at least 20 workers at their establishment.   The electronic reporting requirements are based on the size of the establishment, not the firm. The OSHA injury and illness records are maintained at the establishment level. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. To determine if you need to provide OSHA with the required data for an establishment, you need to determine the establishment’s peak employment during the last calendar year. Each individual employed in the establishment at any time during the calendar year counts as one employee, including
full-time, part-time, seasonal, and temporary workers.
    Establishments that are partially exempt from OSHA’s recordkeeping due to industry are not required to submit data, regardless of establishment size.  Construction industry employers are required to maintain the OSHA 300 log if the employer has 10 or more workers, though the requirement to submit data electronically only affects those employers with 20 or more workers.
    The data submission process involves four steps: (1) Creating an establishment; (2) adding 300A summary data; (3) submitting data to OSHA; and (4) reviewing the confirmation email. The secure website offers three options for data submission. One option will enable users to manually enter data into a web form. Another option will give users the ability to upload a CSV file to process single or multiple establishments at the same time. A third option will allow users of automated recordkeeping systems to transmit data electronically via an application programming interface.
    For more information, please visit https://www.osha.gov/injuryreporting/index.html                     

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Carol Wiatrek meditor@constructionnews.net